Guidelines for External Nave Visiting Scholar and Artist Grant Application
Are you a community organization or individual from the community that is seeking funding? We offer small grants through our Nave Visiting Scholars and Artists Program that are designed to bring distinguished scholars, artists, public figures, or activists specializing in Latin American, the Caribbean, Spain or Portugal to the UW Madison campus for short visits. Each visitor is expected to deliver one formal public lecture or performance. Applications may be initiated by student organizations, or community groups. The funds can be allocated towards an honorarium, travel, lodging, and food, and awards are typically $300 or less. Because of heavy demand for Nave Visiting Scholar and Artist funds, applications with other sources of funding will receive preference. In order to be considered for funding, please complete this Nave Visiting Scholar and Artist Application Form for External Applicants (DOC). Ideally, the application should be sent to the LACIS office at least thirty days before the event.
Responsibilities of Initiating Organization or Group
In considering whether to invite a speaker to Madison on the Nave Visiting Scholars and Artists Program, please remember that it is necessary to facilitate the visitor's stay as much as possible. The initiating organization or group is responsible for all arrangements, including organizing the flight/travel schedule, airport pick-up and departure, lodging, a public talk, meals, scheduling meetings with faculty/graduate students, distributing posters, and providing translators if necessary (the Visiting Scholar and Artist fund does not cover the costs of translation). The Latin American, Caribbean and Iberian Studies Program will include public events by Nave Visiting Scholar/Artists in its weekly announcements -- beyond that publicity must be handled by the initiating organication. Publicity must acknowledge support from the Latin American, Caribbean and Iberian Studies Program and the Nave Fund.
Disbursement of Funds
Travel expenses will be reimbursed with a receipt. Lodging can be billed directly to LACIS at the current state rate. Please contact the LACIS Financial Specialist (firstname.lastname@example.org) once reservations have been made to arrange billing. An established per diem for meals can be paid directly to the visitor without receipts. For US citizens the honorarium will be processed so long as required information e.g. social security number and permanent address are included on the Application Form. Please refer to the following website address for information relating to travel policies and procedures: UW Travel Procedures Please be aware that once LACIS receives all of the required documentation it takes approximately three to four weeks for the University Business Office to issue a check. We encourage you to contact the LACIS Financial Specialist well in advance if you would like the visitor to receive his/her check while in Madison. Otherwise, the check will be sent to his/her home address after the visit. Speakers that receive an honorarium and are not U.S. citizens or legal U.S. residents are required to submit copies of their passport, Visa, I-94 and I-20 (for J-1 Visa holders). If the speaker comes from a country that does not have a tax treaty with the U.S., the University will withhold 30% of the honorarium for federal taxes. If the visitor comes from a country that has a tax treaty, no taxes will be withheld. For further information on the subject of taxes and types of Visas, please refer to the following website address: UW Tax and Visa Information Should you have any questions, please contact Sarah K. Ripp, Outreach Coordinator, at 262-0616 (email@example.com). For questions relating to the disbursement of funds, please contact the LACIS Financial Specialist, Angela Buongiorno, 262-1869 (firstname.lastname@example.org).